This Personal Data Protection Notice (“Notice”) is issued pursuant to the Personal Data Protection Act 2010 (“Act”) and for the purpose of this Notice, "Personal Data" shall have the meaning as ascribed to it under the Act.
This Notice applies to the persons governed under the Act and serves to inform you how your Personal Data is controlled, processed and/or used by Institute of Technology PETRONAS Sdn. Bhd. (“ITPSB”), a company incorporated under the Companies Act 2016 which owns and manages Universiti Teknologi PETRONAS (“UTP”) located at 32610 Bandar Seri Iskandar, Perak Darul Ridzuan. Centre for Advanced and Professional Education (“CAPE”) is a department in UTP which provides training and professional programmes. ITPSB, UTP and CAPE shall hereinafter be collectively referred to as “UTP”.
For the purpose of this Notice, Personal Data includes data collected and to be collected before and after issuance of this Notice.
1. Collection of Personal Data
For the purpose of delivering the PENJANA Kementerian Pengajian Tinggi (KPT)-Career Advancement Programme (CAP) (“Programme”), it is necessary for you to provide UTP and for UTP to collect data about yourself that is subject to Personal Data Protection Act 2010, other applicable data protection, privacy or similar laws (collectively referred to as "Personal Data") for the purpose of usage, processing, storing and recording from time to time.
2. Types and Nature of Personal Data
The Personal Data UTP collects from you includes but not limited to your name, identity card number, date of birth, age, gender, address, contact details, and employment details. We may also collect Personal Data which is of sensitive in nature such as physical or mental health or medical condition, religious beliefs or other beliefs of a similar nature. The Personal Data collected may also include copies and other forms of supporting documents. For the purpose of this Notice, Personal Data includes data collected and to be collected before and after issuance of this Notice.
3. Impact Resulting from Failure to Supply Personal Data
The supply of Personal Data is necessary for UTP to deliver the Programme to you. If you do not provide your Personal Data, UTP may not be able to (i) process your registration or (ii) communicate with you.
4. Processing of Personal Data
Your Personal Data is collected by UTP for the following purposes:
a. For delivering the Programme;
b. For communicating with you and responding to queries from you in relation to the Programme;
c. For internal administrative functions;
d. For compliance of any obligations and/or regulatory requirements under any laws, rules, regulations, by-laws, national policies or court orders including by providing information to the enforcement agencies, regulatory/statutory bodies and other government agencies for any lawful purposes;
e. For data analytics; and
f. For any other purposes that are incidental or ancillary to any of the above purposes.
5. Disclosure and Transfer
a. UTP may disclose your Personal Data to KPT, our employees, our affiliates, our strategic partners, our service providers/vendors, our appointed agents, our consultants, our legal advisors, our external auditors and any person who is under a duty of confidentiality to UTP.
b. If necessary and expedient, we may also disclose your Personal Data to any other third parties including but not limited to professional bodies, training institutions, banks, financial institutions, any governmental and/or non-governmental authorities, agencies, bodies or departments.
c. UTP shall disclose your Personal Data to whom we are compelled or required to under the law.
d. Your Personal Data may be transferred for any of the purposes mentioned under paragraph 4 to any of the above-mentioned parties who are located within or outside Malaysia.
6. Retention
Any Personal Data supplied by you will be retained by UTP as long as it is necessary and expedient for the fulfilment of any purpose as stated above pursuant to our internal practices, regulatory requirements, legal and accounting requirements.
7. Security and Integrity
a. UTP is committed and shall endeavour to implement the appropriate administrative and security safeguards and procedures in accordance with the applicable laws and regulations to prevent unauthorized or unlawful processing of your Personal Data and any accidental loss or destruction of, or damage to, your Personal Data.
b. To ensure that your Personal Data in our retention is accurate and up-to-date, you are advised to notify us promptly in the event of any inaccuracy or any changes to your Personal Data.
8. Access and Correction
a. If you wish to request access to or to rectify your Personal Data or withdraw/limit your consent, you may send your request in writing to the following:
Universiti Teknologi PETRONAS
32610 Bandar Seri Iskandar
Perak
Attention: Legal Services Office
Email: utp.pdp@utp.edu.my
Tel No. : +05 368 8239
b. Your request shall be subject to any applicable legal restrictions, conditions and a reasonable time period.
9. Consent
a. Please also note that from time to time, we may request for new Personal Data from you. By providing us with your Personal Data or continuing to communicate with UTP, we shall regard that you have consented to the processing of such data.
b. UTP shall have the right to modify, update or amend the terms of this Notice at any time. By continuing to communicate with UTP or by continuing to use UTP’s services following the modifications, updates or amendments to this Notice, it shall signify your acceptance of such modifications, updates or amendments.
